8 Things To Know While Choosing The Right Venue
Did you know the success of your event depends not merely on food, decorations, host and guests, but one more thing? And, that would be your party venue. When you organise a party or any other event, remember to think like an event planner. This simple rule will give a boost to your venue search. It is not without a reason that an event planner views venue as the most imperative of all, while organizing an enviable event.
Short-listing a venue, undoubtedly, is a very fragile decision. It leaves even the most seasoned event planners in perplexity. But, you don’t have to worry, just go through our list-to-keep-in-mind-while-choosing-a-venue. To make your wedding a hassle-free activity or your event as scintillating as diamonds, set some rules. Just have a quick read of our list on what you need to do for a perfect venue selection. And, have a wonderful party!
Before anything else, take deep breath and calm down if you are nervous. Make a list with your family, friends or fiancé on what you want to include in the event. Preparing a guest-list beforehand will also provide clarity for venue capacity needed.
Always remember, the venue should be as per the choice and personality of the star-of the-night. Should it be rustic and natural, elegant & sophisticated? Whether it should be organised in garden or something spiritual yet classy would do?
If you are planning a lavish event, Grange Holborn Hotel with conference halls, bars and restaurants and great space is a stylish choice. It also offers assistance for your event with a special Events Team at your service. Or, if you are planning a budgeted event, 78 Bishopsgate in Liverpool Street with banquet and dinner dance space might allow you to stick with the budget also.
Money and Brain Teaser
And, won’t you agree that money speaks the way you utilise it? Yes? So, as you end up preparing a To-do list, it would be good to plan your budget also. Decide on what you want to spend on the venue, decorations, food, beverages and so on. Also, keep in mind that many venues have in-house caterers and rentals. No doubt, this all will affect your budget but simultaneously will reduce the strain of planning. Engage with the caterers and others to help you come up with something reflecting originality, uniqueness that will have your sense of style.
Fix Some Dates
Choose a couple of dates and time as per preference that you might desire for your event. Will you like to almost be enchanted by a perfect venue and learn that it’s not available on any of your desired dates? No, right? Then have a plan in place.
Record the venue
Always prefer to have a digital or video camera with you when cutting down different venues. This task will help recognise the venue afterwards for approval from others. And, it would be good to have a photographic record that might help you recognise something nice about the sites. Also, record the existing decor of the venues as it might prove beneficial when you plan your own decorations.
Have an Eagle’s Eye
Check the entire venue like a detective, maybe. Okay, maybe not! Just kidding! But, on a serious note, it is imperative to know each and every hook and corner of the venue, even the restrooms, dressing rooms, foyer, lighting and the kitchen. You can also try to convince the representative and set up a visit when any event is commencing there. This will ease off your decoration and other doubts, if any.
Furthermore, if it’s an official event like a conference, make sure the venue representative takes due care of the basic needs. Know about the amenities, the audio-visual, equipment facilities, disabled access and venue should also allow having any promotional activity with banners, directional signs, and so on, if needed.
Don’t Hesitate and Clear Your Doubts
You are the one who is paying money for services and looks forward to a successful party or event. So why hesitate? So, be interrogative, and clear each and every doubt bothering you, like:
- How many events will you host on the day of our event?
- What’s the person occupancy of the venue?
- Is the venue easily accessible and how is the transport facility in the area?
- Do you have elderly and disabled-friendly facilities?
- Can I hire vendors from outside? Is there an individual dressing room? (If it’s a wedding or reception)
- Do you have a recycling policy?
- Do you have parking facility?
Ask for a Proposal
If you have shortlisted a venue, then ask the representative to provide a proposal enlisting pricing and policies, extra tax, service charges and other agreed demands. So you don’t have to bother for any monetary discussion or an argument later on. This will also provide you with a tentative idea of budget.
Whether having a get-together or a big bash after your wedding or promotion in office, a significant venue is essential. Venue is like salt in sumptuous delicacy after all your preparations and hard work put–in. It says a lot about your style, choices and thoughts while accentuating a taste for the guests. So, don’t take the venue decision lightly. Plan, work hard and have a celebration that people relish and cherish for years to come.
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